Meeting Minutes for September 22, 2023
Community Development District
The regular meeting of the Board of Supervisors of the Lake Lucie Community Development District was held on September 22, 2023 at 10:00 a.m. at the Village of Lake Lucie Pool Cabana, located at 8452 Village of Lake Lucie Drive, Port St. Lucie, Florida, and also via web conference.
Present and constituting a quorum were:
L. Morris Daniel – Chair
George Rowe – Vice Chair
Jean Auletta – Assistant Secretary
Tom Wood – Assistant Secretary
Anthony Kerzic – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Christopher Dudak – Client Services Manager, PDM (attending via web conference)
The following is a summary of the actions taken at the Lake Lucie Community Development District Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 10:02 a.m. and all Board members were present. Also in attendance were Cal Teague, the District Manager, and Several Residents. Attending via web conference was Christopher Dudak of PDM.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Chair Daniel, seconded by Supervisor Auletta, with all in favor, the Board accepted the Agenda, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
A resident asked a question concerning the pool but was instructed to save non-agenda items for the Audience comments item at the end of the meeting.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
There were no Meeting Minutes, but they will be created from past meeting audio and from each meeting going forward.
FIFTH ORDER OF BUSINESS Old Business
There was no Old Business.
SIXTH ORDER OF BUSINESS New Business
A. Management Services Proposal
Chair Daniel stated that he believes that the District needs professional management to assist them in completing tasks and obligations, which will enable them to be in compliance with State Statutes. He stated that his primary concerns are the Budget, RFP, and other requirements.
Calvin Teague, a District Manager and a former city and county manager, presented a proposal for management services, which includes monthly management services. He also presented a special limited interim contract proposal to identify and orgranize the records the District has, and to create and populate an ADA compliant website, and to create Board email accounts. He handed out a general list of Special District requirements and a list of tasks that do not appear to have been completed as mandated.
On MOTION by Chair Daniel, seconded by Supervisor Auletta, with all in favor, the Board approved the annual management services agreement, which will address all State mandated responsibilities for CDDs, and the contract presented will begin October 1, 2023, subject to legal review.
B. Special Limited Interim Contract for Website, Email, and Records
Calvin Teague presented a one-time proposal for start-up services, including the creation of a website and Board email accounts, for $6,000.
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board approved the one-time proposal for start-up services, including creation of a website and Board email accounts for a not to exceed amount of $6,000.
The unequal sharing of the District’s operational costs was discussed, and District Manager Teague stated that an assessment methodology should be developed, which would legally support any alterations in the assessment charges. There is a separate, estimated cost of between $5,000-$7,000 to have this prepared.
There was also discussion on problems with the swimming pool and raising funds to repair it. District Manager Teague stated that, if the costs were under a million dollars, then a bond was not a good option, because of the borrowing costs, but he could arrange low interest financing.
There was discussion on the needs of the community, and the issues that need to be resolved.
C. Memo on Remote Meeting A/V Equipment
District Manager Teague stated that he will not be present in the meetings going forward, so A/V equipment will be needed to allow for remote participation. Chair Daniel stated that the Board had previously approved internet for the Cabana, and he would ensure that it is set up. The Board also agreed to have Premier District Management purchase equipment for future meetings, which is projected to be approximately $200, unless a laptop is also to be provided by PDM.
During the meeting, the recording was lost on several occasions, because there was no internet connectivity, and an attempt to use a cell phone as a hot spot was not very effective.
D. Future Meeting Schedule: Resolution 2023-01
Resolution 2023-01 was presented for the purpose of setting a Fiscal Year 2024 meeting schedule.
On MOTION by Chair Daniel, seconded by Supervisor Auletta, with all in favor, the Board approved Resolution 2023-01, setting the Fiscal Year 2024 meeting schedule, as presented.
SEVENTH ORDER OF BUSINESS District Manager
A. Resolution 2023-02 Reorganizing Board Officers
Resolution 2023-02 was for the purpose of reorganizing the Board officers.
On MOTION by Vice Chair Rowe, seconded by Supervisor Wood, with all in favor, the Board approved Resolution 2023-02, reorganizing the Board officers. Mr. Daniels will remain as the Chair, Mr. Rowe as Vice Chair, Cal Teague as the Secretary, Supervisor Auletta as the Treasurer, Mr. Daniels as Assistant Treasurer and Mr. Wood, Mr. Kerzic and Ms. Auletta as Assistant Secretaries.
EIGHTH ORDER OF BUSINESS Financial Statements
There were no Financial Statements presented.
TENTH ORDER OF BUSINESS Attorney
The Board approved retaining Attorney Greg Urbancic as District Council and authorized the Chair to sign an engagement letter.
On MOTION by Supervisor Wood, seconded by Supervisor Kerzic, with all in favor, the Board approved retaining Attorney Greg Urbancic as District Council for the Lake Lucie Community Development District, authorizing the Chair to sign an engagement letter.
TENTH ORDER OF BUSINESS Engineer
This was tabled until the next meeting.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
The Audience comments were not captured because of audio and internet difficulties.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rowe, seconded by Supervisor Wood, with all in favor, the meeting was adjourned at 11:30 a.m.
The Next Regular Meeting will be on Friday, October 27, 2023 at 10:00 a.m.