Meeting Minutes for July 26, 2024
Lake Lucie
Community Development District
The regular meeting of the Board of Supervisors of the Lake Lucie Community Development District was scheduled for July 26, 2024 at 10:00 a.m. at the Village of Lake Lucie Pool Cabana, located at 8452 Village of Lake Lucie Drive, Port St. Lucie, Florida, and also via web conference.
Present and constituting a quorum were:
George Rowe – Vice Chair
Jean Auletta – Assistant Secretary
Anthony Kerzic – Assistant Secretary
Arriving later:
Tom Wood – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Residents
Attending remotely:
Christopher Dudak – Client Services Manager, PDM
Roger Miller – Resident
Several Residents
The following is a summary of the actions taken at the Lake Lucie Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order at 10:01 a.m. and Four Board members were present, with Supervisor Wood arriving at 10:02 a.m. Also in attendance were Cal Teague, the District Manager, and Several Residents. Attending remotely were Christopher Dudak of PDM, Resident Roger Miller, and Several Residents.
SECOND ORDER OF BUSINESS Pledge of Allegiance
THIRD ORDER OF BUSINESS Approval of the Agenda
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board accepted the Agenda, as presented.
FOURTH ORDER OF BUSINESS Audience Comments on Agenda Items
Resident Barbara Gros asked that the Agenda include her gutter pan issue. District Manager Teague noted that it will be addressed under Agenda Item 8Aiii.
Other Residents commented, including Nancy Kaufman, but the comments were inaudible on the recording.
FIFTH ORDER OF BUSINESS Fiscal Year 2024-2025 Budget and O & M Special Assessment Public Hearings
A. Consideration of Final Budget
On page 8 of the Agenda were an email and a letter from a property owner who opposed the proposed Fiscal Year 2025 Budget that was approved at the May meeting.
On MOTION by Supervisor Wood, seconded by Supervisor Kerzic, with all in favor, the Budget Public Hearing was opened at 10:07 a.m.
Residents commented, but the comments were inaudible on the recording.
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Budget Public Hearing was closed at 10:11 a.m.
District Manager Teague stated that administrative costs have increased. He stated that $100,000 was pulled from the $200,000 line of credit, which is indicated in the Budget. In response to a question from a resident, District Manager Teague explained that the Board has control over the CDD Budget, but it is different than the HOA budget, for which the CDD has no authority. He stated that there will likely be a need to pull from the line of credit, so that there will be operating funds for the remainder of the year.
B. Resolution 2024-08: Adopt FY 2025 Budget Appropriation
On MOTION by Supervisor Auletta, seconded by Supervisor Wood, with all in favor, the Board approved Resolution 2024-08, adopting the Fiscal Year 2025 Budget.
C. Consideration of Assessment Rates
District Manager Teague stated that the Board approved an assessment methodology at the last meeting. He also stated that the assessment rates are apportioned differently by property type, and must be allocated on each property fairly and via a rational and defensible method. He explained how the assessment rates are apportioned to the three property categories, and how the assessment methodology justifies these rates, with each type paying an operational and maintenance share that relates to the differing benefits derived by each property type.
D. Resolution 2024-09: Approve FY 2025 Assessments Levy
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board approved Resolution 2024-09, approving the Fiscal Year 2025 Assessments Levy.
The Public Assessment Hearing closed at 10:20 a.m.
SIXTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for May 10, 2024
On MOTION by Supervisor Kerzic, seconded by Supervisor Auletta, with all in favor, the Board approved the Draft Meeting Minutes for May 10, 2024, as presented.
SEVENTH ORDER OF BUSINESS Old Business
A. Pool and Cabana Renovation Updates
District Manager Teague reported that all of the work is complete.
B. Electrical Issues by Business Park Update
District Manager Teague reported there are items that still need to be addressed.
EIGHTH ORDER OF BUSINESS New Business
A. Proposals for Approval or Ratification
i. Pool Renovation Proposal Ratification
District Manager Teague stated this work is complete, and $2,934.10 has been invoiced and paid.
On MOTION by Vice Chair Rowe, seconded by Supervisor Wood, with all in favor, the Board ratified the pool renovation, not to exceed $2,934.10.
ii. Sign Painting Proposal Ratification
The painting of the business park sign is complete, and $3,930 has been invoiced and paid.
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board ratified the business park sign painting, not to exceed $3,930.
iii. Tabled Gutter Pan Repairs Approval
This was not previously approved by the Board, but the work is presumably complete, because an invoice was paid in the amount of $6,414.80, which is a 40% discount from the originally proposed amount of $16,037.
On MOTION by Supervisor Wood, seconded by Vice Chair Rowe, with all in favor, the Board ratified gutter pan repairs, not to exceed $6,414.80.
District Manager Teague stated that Barbara Gros at 8246 Maidencane Place reported that her gutter pan is not angled properly and rainwater pools at her driveway, causing dirt and stains to collect. The Board approved having a contractor look at other gutter needs in the community and examine this pan at that time.
iv. Palm Tree Trimming Ratification
Supervisor Wood and residents reported that this work is in progress. A proposal from A Reyes for $7,680 was presented to the Board, which had previously been authorized and signed by Chair Morris.
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board ratified palm tree trimming, not to exceed $7,680.
Supervisor Wood left the meeting at 10:29 a.m. and returned at 10:32 a.m.
B. Public Facilities Report Compliance Discussion
Included in the packet was a Florida Statutes description of the Public Facilities Report. Staff had contacted the County, and they have no record of the filing of an initial report. Staff cannot find hard copy reports in District records that were provided to us at the beginning of PDM’s contract for management services. District Manager Teague asked if the Board would like to pay Culpepper and Terpening, the Engineer of Record, to search the District’s records for these reports, noting that the District must be in compliance. Attorney Urbancic or an engineer may be required to investigate.
The Board gave staff the authority to contract with Culpepper & Terpening to search their files.
C. Preservation Wetlands Maintenance Discussion / Proposal
In the packet was the preserve areas map, and SOLitude had prepared a quote. The one-time cleanup of the small 1.45 acre area was quoted at $21,574, with quarterly maintenance at $3,240. The larger 10.5 acre area to the east of the District was not quoted as of yet, because SOLitude would like to know how the Board wishes to act before they submit a quote. District Manager Teague stated this amount is probably too much and, even though the District has not been cited, the District will be required to manage these areas. He stated that staff will attempt to obtain other proposals. He noted that A Reyes may not be licensed to remove invasives.
D. Local Field Manager Discussion
This was addressed later in the meeting.
NINTH ORDER OF BUSINESS District Manager
A. Fiscal Year 2023 Audit
Included in the packet was the Audit letter. The Fiscal Year 2023 Audit was emailed to the Board before the meeting, and hard copies were handed out. It should be noted that the Audit met the State’s deadline.
District Manager Teague stated that, on pages 25 & 26 of the report, no real deficiencies were reported. He further noted that this Audit was performed on the fiscal year before PDM became the manager, and so all available necessary documents were provided by the prior manager/bookkeeper. He also noted that the Audit states there were credit card transactions without support, the websites had no published Budget for the fiscal year, and an under-populated website, among other items. All of these issues have been corrected since PDM was hired.
B. Goals, Objectives, and Measures Annual Reporting
District Manager Teague stated that our approach is to submit the simplest plan and most basic requirements until such time as the legislature expands their needs and expectations. He stated that this will be placed on the website before October 1, 2024, and the first report will be due December 1, 2025. The Board approved this for posting.
On MOTION by Supervisor Wood, seconded by Supervisor Auletta, with all in favor, the Board approved the goals, objectives, and measures document.
Local Field Manager was discussed, which is item 8D.
District Manager Teague stated that, when Morris Daniel is no longer serving on the Board in November 2024, he would like to be considered for providing field management services, at the cost of $1,200 a month, and with a 4 -year term. The Board had a few concerns, stating that it would like prior approval on all expenses from a field manager, and might possibly prefer a one-year term with annual renewal options. District Manager Teague stated that staff will compile a draft contract for the October meeting.
A resident voiced concerns about paying this amount, and asked why increased expenses are necessary. District Manager Teague noted that the District has been in non-compliance for 30 years, and there is a need to bring the District into compliance, which will entail a cost.
C. Fiscal Year 2025 Meeting Schedule; Resolution 2024-10 to Approve It
District Manager Teague suggested that it might be prudent to hold 6 meetings annually, so the Board will have ample time to consider and approve all the work that needs to be completed in the community. At this time, the Board approved the following meeting schedule via resolution with only 4 meetings per fiscal year. This will be advertised and sent to the County, as required by Florida Statutes:
- Friday, October 25, 2024
- Friday, January 24, 2025
- Friday, April 25, 2025
- Friday, July 25, 2025 – Budget Hearing
On MOTION by Vice Chair Rowe, seconded by Supervisor Wood, with all in favor, the Board approved Resolution 2024-10, adopting the Fiscal Year 2024 – 2025 meeting schedule.
D. Hurricane Preparedness Memo
This memo summarized three general options for responding to the next hurricane, and for submitting requests for public assistance from FEMA. Of note, District Manager Teague stated that FEMA has become extremely stringent in public assistance to CDDs, and staff finds that public assistance going forward is less likely than in prior years. The Board decided to take a wait and see approach.
TENTH ORDER OF BUSINESS Financial Statements
A. May 2024
B. June 2024
District Manager Teague noted that $3,031 was earned in interest to date, and $199,561 has been collected in assessments year to date. The Financials were accepted as presented.
On MOTION by Vice Chair Rowe, seconded by Supervisor Auletta, with all in favor, the Board approved the May and June 2024 Financials, as presented.
ELEVENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Greg Urbancic.
TWELFTH ORDER OF BUSINESS Engineer
There was no report from Engineers Culpepper and Terpening.
THIRTEENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor requests or comments.
FOURTEENTH ORDER OF BUSINESS Audience Comments
A resident stated that she was disappointed with the color that had recently been used to paint the entrance monument. It was noted that Chair Daniel had provided paint, and he and several residents volunteered time to paint the monument, rather than sourcing a contractor.
Donna Kunkle had several comments: She asked about the duties of A Reyes lawn service, and wondered if they trim palm fronds along walkways. There is a dead tree that she believes is a fall hazard at 1724 Pondberry Lane. She requested that it be cut down. At 8284 Redcedar Place the mailbox is tied in place with straps and is unsightly. She wondered if the HOA should fix it. There is a spider web under a light fixture in the Cabana. On the right side of the Entrance, there are fire ants everywhere, and she wondered if someone can spray the area.